Best form builders for Windows

Microsoft Forms

The form builder already sitting inside Microsoft 365, and the closest thing here to a native Windows option: it opens in a browser tab, saves to your Microsoft account, and sends results straight to Excel. It is free with a personal Microsoft account, but a free account's form stops collecting at 200 responses, while business plans raise that ceiling enormously. The trade-off is depth: no payment collection, limited branding, and far fewer question types and integrations than the dedicated builders. Best when your workplace or school is already on Microsoft 365 and the form is an internal survey, quiz, or signup.

Google Forms

The other free default: part of the Google Docs Editors suite, so anyone with a Google account can build a form in a browser and watch answers land in a Sheet in real time. Google publishes no response cap and charges nothing for it, which is why it is still the go-to for event signups, class quizzes, and quick internal polls. It cannot take payments, and the styling options are thin, so it is the wrong tool when the form is customer-facing and needs to look like your brand. Paid capability only arrives as part of a Google Workspace subscription.

Jotform

The kitchen-sink option: a huge template library, an app-style drag-and-drop builder, and payment integrations available even on the free Starter plan. Free means 5 forms and 100 submissions a month carrying Jotform branding, which is enough to test an idea but tight for anything live; the first paid tier, Bronze, is $34 a month billed annually. Its breadth is also the main complaint, since the interface carries a great deal you will never use.

Typeform

Builds forms that ask one question at a time, so filling them in feels like a conversation, which is why marketing and research teams pay for it. The free plan is now close to a demo: 10 responses a month across every form you own, with payments, file uploads and most integrations reserved for paid plans. Basic starts at 28 USD a month billed yearly. Worth the money when completion rate matters more than volume, and hard to justify for an ordinary contact form.

Tally

Tally makes the opposite pricing bet to everyone else: unlimited forms and unlimited submissions free, within a fair-use policy, with conditional logic, signatures, file uploads and payments included at no cost. The editor works like typing in a text document, so a simple form takes minutes, though anyone who wants fine design control will find it limiting. The $24 a month Pro plan buys branding removal, custom domains and team features rather than extra capacity, which makes it unusual value for high-volume, low-budget use.

Fillout

A newer all-in-one that bundles forms with scheduling, PDF generation, payments and approval workflows, and more than 50 question types. Its free plan gives unlimited forms and unlimited team seats with 1,000 responses a month, the most generous capped free tier in this table, and Starter is $15 a month, the cheapest paid entry point here. A good fit when you would otherwise pay for a form tool, a booking tool and a payment page separately.

forms.app

forms.app sells itself on the free plan, and the plan backs it up: unlimited responses, all 30-plus field types, conditional logic, e-signatures and unlimited payments without paying anything. The catch is a five-form cap and 10 MB of file storage, so it suits a couple of busy forms rather than a growing library of small ones. Basic, at 19 USD a month billed annually, lifts that to 25 forms and 10 GB of storage.

Cognito Forms

Cognito Forms is the strongest of these at structured data: repeating sections, calculations and approval steps, with unlimited forms and payments on every plan, free one included. The free tier caps you at 100 entries a month and a single user; Pro at $24 a month covers two users and 2,000 entries, with extra users $5 each. Pick it when the thing you are building is really a small business process, such as an order or registration workflow, rather than a contact box.

Zoho Forms

Zoho Forms makes most sense if you already live in Zoho: even the free plan pushes submissions into CRM, Desk, Books and the rest, and includes 500 submissions a month, 10 payment submissions and generated PDFs. The free tier is limited to three forms and one user, which is the constraint that pushes most people to upgrade. Zoho does not print plan prices in the text of its pricing page (they load per country), so the paid figure is left blank here rather than guessed at.

Paperform

Paperform builds forms that read like a page of writing, with the most design freedom of the hosted tools here, plus built-in payments and appointment booking. Its free plan is small at 30 submissions a month, so treat it as an extended trial; Essentials is $24 a month, billed as $288 a year. Choose it when the form is public-facing and you care how it looks on your site.

Wufoo

One of the oldest hosted form builders, now part of SurveyMonkey, and still a straightforward pick for building a form and reporting on its entries. The free plan covers 5 forms, 100 entries and only 10 fields per form, and taking payments means moving to a paid plan, with Starter billed $195 a year. The editor and templates feel dated beside the newer tools in this table, which is the main reason to look elsewhere.

Formstack

Formstack aims at regulated and enterprise teams: approval routing, document generation, eSignatures and Salesforce-native forms sit alongside the form builder. There is no free plan at all, only a 14-day trial, and the Forms product starts at $83 a month paid annually, by far the highest entry price here. It is the right answer only when compliance requirements and internal workflow justify that cost.

Gravity Forms

The premium WordPress plugin, and a different proposition to everything else here: the form lives on your own site and the entries stay in your own WordPress database, which is why agencies and developers standardise on it. There is no free version and no trial, only a hosted demo; a Basic licence is $59 per year for one site, and payment gateways such as Stripe need the Pro licence at $159. It is only a candidate if you already run a WordPress site and are comfortable maintaining it.

WPForms

The beginner-friendly WordPress alternative to Gravity Forms, with a free Lite plugin in the WordPress directory and a very large template library. Stripe payments work in the free version, but transactions carry a 3% platform fee until you buy a licence, which is the catch to watch. Paid licences start at $99 a year for the Basic tier and are frequently discounted. Like Gravity Forms it needs a WordPress site, so it is not an option if you just want a link to send people.