Best Survey Tools for Teams
Tally is the one tool here that caps neither users nor submissions on its paid plan: $24 a month with unlimited users and unlimited submissions, and Fillout comes in lower at $15 with unlimited seats and 2000 responses a month. Teams running proper research get more from SurveyMonkey ($30 per user, three-seat minimum) or QuestionPro's Team Edition ($83 per user), which cost more per head but carry annual allowances of 50,000 and 100K responses.
The column that moves the bill most is Team Seats. Three tools charge for every person, three cover unlimited users, and three price a plan that holds a single user, however many colleagues need to edit. Who you are asking splits the rest: Polly and Lattice Engagement are built for surveying your own staff, the other ten are general survey and form tools.
Our picks
- A group that never wants to count seats: Tally. $24 a month with no cap on teammates or submissions, and even the free tier takes unlimited responses.
- Large team, light survey volume: Fillout. $15 a month with unlimited seats on every plan; the bill only moves when monthly responses outgrow 2000.
- One person building forms for everyone: Jotform. $34 a month on a one-user account, with payment and signature collection built in.
- Weekly pulse checks in Slack or Teams: Polly. Answered inside the chat, with unlimited participants and responses on a $249 five-seat bundle.
- Formal research with quotas and weighting: Qualtrics. Quota management, response weighting and statistical analysis are built in at $420 a month, and the free account never expires.
At a glance
| Option | Price | Team Seats | Responses Included | Free Plan | Focus |
|---|---|---|---|---|---|
| $30source | Priced per usersource | 50,000 responses per yearsource | Limited responsessource | Survey platformsource | |
| $56source | 3 userssource | 1,000 responses/mosource | Form buildersource | ||
| $34source | 1 usersource | 1,000 Monthly Submissionssource | Limited responsessource | Form buildersource | |
| $24source | Unlimited userssource | Unlimited submissionssource | Unlimited responsessource | Form buildersource | |
| $15source | Unlimited userssource | 2000 responses/mosource | Limited responsessource | Form buildersource | |
| $83source | 1 usersource | 1,000 Submissions per formsource | Trial onlysource | Form buildersource | |
| $83source | Priced per usersource | 100K Responses per yearsource | Limited responsessource | Survey platformsource | |
| $79source | 3 userssource | 36,000 responses /yrsource | Limited responsessource | Survey platformsource | |
| $25source | 1 usersource | 3,000 per survey, monthlysource | Limited responsessource | Survey platformsource | |
| $420source | Unlimited userssource | Limited responsessource | Experience managementsource | ||
| $249source | 5 userssource | Unlimited participants and responsessource | Unlimited responsessource | Employee engagementsource | |
| $4source | Priced per usersource | Employee engagementsource |
Per-seat pricing versus a flat team plan
Sorting by price alone misleads here, because three rows show the rate for one person. SurveyMonkey's $30 comes with a three-seat minimum, so the real floor is at least three times that. QuestionPro's $83 is per user and sold from five users up, which puts its Team Edition at $415 a month. Lattice Engagement's $4 is per employee and only bought alongside the rest of Lattice.
The flat plans are easier to budget. Typeform's $56 and SurveySparrow's $79 each cover three users, and SurveySparrow sells extra seats as an add-on. Polly's $249 covers five. Tally, Fillout and Qualtrics put no limit on users at the listed price, so adding people never changes their bill.
Plans that hold only one user
Jotform ($34), Zoho Survey ($25) and Formstack Forms ($83) look reasonable next to the per-seat tools until you read the seats column: each priced plan is a single-user account. At Jotform, every published tier is one user and shared access is an Enterprise conversation with no public price. At Zoho, user management appears only on the top tier. Formstack charges more for each extra editor and offers only a 14-day trial, no free tier. All three suit a setup where one person builds forms on everyone else's behalf.
Response limits in different units
The allowances do not line up neatly, because each vendor counts differently. SurveyMonkey gives 50,000 responses a year, QuestionPro 100K a year and SurveySparrow 36,000 a year. Typeform and Jotform each allow 1,000 a month, Fillout 2000 a month, Formstack 1,000 per form and Zoho Survey 3,000 per survey each month. Only Tally and Polly state unlimited responses. A team sending one large annual survey and a team sending many small monthly ones will rank these differently, so match the unit to how you actually send.
The options in detail
SurveyMonkey
The default name in survey software, and the one most non-technical colleagues already know how to use. Team pricing starts with the Team Advantage plan, which is charged per user with a three-seat minimum, so the real bill is at least three times the headline rate. In exchange you get shared brand assets, user roles and account permissions, and a template library nothing else here matches. The free Basic tier is fine for a one-off survey but caps how many responses you can actually read.
Typeform
Typeform asks one question at a time, which is why it gets used for anything customer-facing where finishing the form matters as much as the answers. The Plus plan is the first tier that includes more than one seat, and it is also the point where Typeform branding comes off and a custom subdomain becomes available. The catch is volume: the monthly response base is small next to survey-first tools at similar money, and the hard ceiling above it is not much higher.
Jotform
Jotform is a form builder first and a survey tool second, with a very large template library, payment and signature collection built in, and HIPAA-enabled features on its top tier. The important detail for a team is that every published tier (Bronze, Silver, Gold) is a single-user account: multi-user access is an Enterprise conversation with no public price. That makes it a good fit when one person builds forms on everyone else's behalf, and a poor one when several people need to edit the same form.
Tally
Tally's argument is that the free tier is genuinely usable rather than a demo: unlimited forms and unlimited submissions, with conditional logic, file uploads and payment collection included at no cost. The Pro upgrade buys branding removal, custom domains, partial submissions and shared workspaces, and it puts no cap on how many teammates you invite. For a group that just wants one shared place to build forms without counting seats, it is the cheapest credible option on this list.
Fillout
Fillout charges for usage rather than for people: every plan, the free one included, comes with unlimited seats, and you move up a tier when your monthly response count grows. One subscription covers forms, scheduling, PDF generation, payments and workflows, with a large native integration list for pushing answers into the tools you already use. It is the option to look at when the team is large but the survey volume is modest, since headcount never changes the bill.
Formstack Forms
Formstack sells process and compliance rather than survey design: its Forms plan is aimed at teams collecting regulated data and routing it into approvals, generated documents and eSignatures. The entry Forms plan includes a single builder user, so every extra editor costs more, and there is no free tier at all, only a 14-day trial. It earns its price mainly if you also need the Documents and Sign products or the Salesforce-native version; as a plain survey tool it is expensive.
QuestionPro
QuestionPro is a research-grade survey platform whose free Essentials tier is unusually generous on features (logic, integrations, analysis) even though it is tight on responses. Its Team Edition is the plan built for groups: priced per user, sold from five users up, and carrying a far larger annual response allowance plus collaboration and regional data centres. It suits a team running real market research and needing question types and analysis beyond a simple feedback form.
SurveySparrow
SurveySparrow builds conversational surveys and adds AI follow-ups that ask a clarifying question when an answer is vague, which is its main reason to exist next to cheaper form builders. The Business plan is the first tier the company itself describes as being for teams, adding custom branding, workflows, webhooks and three seats. Alongside plain surveys it bundles NPS, CSAT and CES programs, so it sits closer to a feedback platform than a form tool; extra users beyond the three are a per-user add-on.
Zoho Survey
Zoho Survey is the cheapest full survey tool here that still gives you unlimited surveys and unlimited questions, and it gets more attractive if your team already pays for other Zoho apps it plugs into. The Plus plan is the middle tier and the first one with a monthly response allowance rather than an annual one. Check the seat count before buying it for a group, though: every plan below Enterprise is a single-user account, and user management only appears on the top tier.
Qualtrics
Qualtrics is the enterprise standard for experience management, and the gap between it and everything else on this list is methodology: quota management, expert review of survey design, response weighting, statistical analysis and text and sentiment analysis are built in. The published Strategic Research price is an order of magnitude above the rest, and anything larger is quoted rather than listed. Its free account is a real product with no expiry rather than a countdown trial, which makes it an easy way to try the builder before talking to sales.
Polly
Polly runs inside Slack and Microsoft Teams instead of a browser tab, which is the whole point: standups, pulse checks and quick team polls get answered because nobody has to leave the conversation. The Team plan is the first tier with real collaboration and demographic filters, and it is sold as a five-seat bundle rather than per person. It is the wrong tool for a long customer questionnaire, since the question types are deliberately simple, but it is the right one for reading the room every week.
Lattice Engagement
Lattice Engagement is a module of an HR platform rather than a general-purpose survey tool: pulse surveys, onboarding and exit surveys, eNPS and cross-industry benchmarking, all priced per employee seat. That per-seat rate is the lowest number in this table, but it only makes sense if the people you are surveying are your own staff, and it is bought alongside the rest of Lattice rather than on its own. Weigh it against Polly when the goal is employee sentiment, not customer feedback.
How we researched this
Each row is priced at the cheapest paid plan a team can actually work in, which is a different tier at each vendor (SurveyMonkey's Team Advantage, Typeform's Plus, QuestionPro's Team Edition, Polly's Team), so the write-up under each tool names the plan behind the number. Rates are the annual-billing prices each vendor shows by default in US dollars; on monthly billing Typeform's $56 becomes $79 and Tally's $24 becomes $29. A tool needed a public monthly price to be listed. That kept out Google Forms and Microsoft Forms, which come inside Google Workspace and Microsoft 365 with no price or response limit of their own, along with Alchemer and Culture Amp, which print no prices, and Workleap Officevibe, sold as annual packages from $4,999.
Four cells are empty because the vendor does not say. Typeform confirms a free plan exists but never states its response cap; Qualtrics lists no allowance for Strategic Research; Lattice publishes neither a response allowance nor a free tier. Zoho's single-seat Plus plan is read from a comparison grid on its pricing page. Plan names and allowances in this category get reshuffled, so reread the seat minimum on the plan you are buying. One thing the table does not carry is user ratings: the review sites that publish them could not be read.