Best screen recording tools that integrate with Gmail

Loom

Loom is the default answer for most people here: a Chrome extension and desktop recorder that puts a record button straight into the Gmail composer, so you never leave the tab. Recording from a Gmail thread offers two choices, a fresh recording or your last one, and the video lands as an animated preview rather than an attachment. Its help documentation now lives on Atlassian's support site, and the paid tiers are where the AI editing and meeting recap features sit. The catch on the free plan is the five-minute ceiling per screen recording, which is short for a full walkthrough.

Vidyard

Vidyard is a sales-first video platform whose Gmail extension lets you record a new video or pull one from your library without leaving the inbox, and it reports back who watched and for how long. The product has leaned hard into AI: stock and custom avatars, automated personalized video, and an agent that sends videos for you. The free tier is real but capped at a limited number of videos a month, and the first paid step is much more expensive than the general-purpose recorders in this table. It makes most sense when video is part of a sales motion rather than an occasional explainer.

BombBomb

BombBomb is the most email-native tool in this set: its browser extension records, sends and tracks views entirely inside Gmail, and the company's own copy stresses that its embedding technology puts the video into the message rather than attaching it. It is built for teams rather than individuals, with the site pitching sales, mortgage, real estate and recruiting use cases and pricing per user. There is no free tier at all, only a 14-day trial, which makes it the hardest option here to try casually.

ScreenPal

ScreenPal is a long-running, unfussy screen recorder with one of the friendliest Gmail integrations in this table: click the icon in the corner of your draft, record, trim if you need to, and it drops a moving thumbnail linked to the video into the email. The free plan is unusually generous on hosting, letting you keep as many videos as you like, though each recording is capped at 15 minutes. Paid plans are among the cheapest here and are sold as solo subscriptions rather than per-seat team licences. The pricing page has been running a sale, so the figure on screen may not be the regular one.

Hippo Video

Hippo Video is a sales-oriented video platform that reaches Gmail two ways, through a Chrome extension and through a Google Workspace add-on, which makes it one of the few options here that does not strictly require a browser extension. Recordings go out as a link rather than an attachment, and the platform reports back on how the video was watched. The free plan is tight, allowing only a few video shares a month, with pay-as-you-go credits beyond that. It is pitched squarely at sales pitches, demos and prospect follow-ups rather than everyday internal messages.

Dubb

Dubb pairs video with email and SMS outreach, and its Gmail extension gives you your whole video library, new recordings, activity reporting and reusable calls to action without leaving the compose window. Videos are sent as animated GIF thumbnails, which is the part it markets hardest. The Starter plan is free forever with a modest video allowance, and unusually the Gmail, Outlook and LinkedIn integrations are included on it rather than paywalled. Paid plans are priced per user and are clearly aimed at sales teams.

Mailsuite

Mailsuite, which still carries its old Mailtrack name across the site, is an email tracker first and a recorder second: screen recording lives behind the same Gmail toolbar icon that handles read receipts. You choose camera only or screen plus camera, record, and the video is embedded in the message when you finish. That tight coupling is the appeal, but it is also the catch, because the free plan covers tracking only and video messages sit on the top paid tier. It is worth considering mainly if you already want the open-tracking side.

StoryXpress

StoryXpress is a business video platform whose Chrome extension lets you record a new video or insert an older one while you are writing the email, with no separate setup once the extension is installed. Rather than pasting a bare URL, it sends a custom thumbnail that opens a branded player page, and it reports on how the video was watched. Alongside the recorder it handles hosting, editing and analytics, so it is a heavier product than a simple capture tool. Its pricing is per seat and starts low for individuals.

ScreenSight

ScreenSight is a lightweight screen recorder built around asynchronous video for sales and customer support, and it is one of the few tools here that puts the Gmail integration on the free plan rather than behind a paywall. The free tier covers five-minute recordings, link and email sharing and view counts, while the paid plan adds custom branding, a teleprompter and AI transcriptions. It is a smaller product than the rest of this list, and the site leans more on customer logos than on documentation, so expect fewer help articles if you get stuck.

cloudHQ Screencast Recording for Gmail

cloudHQ makes a large family of single-purpose Gmail extensions, and this one simply adds a Screencast button to the Gmail compose toolbar. It captures your voice and whatever is on your screen, uploads the recording, and drops it into the email as a link, so the recipient clicks out to watch. It is free and does exactly one thing, which makes it the simplest option in this table, but there is no editing, no viewer analytics and no team management. Good for the person who wants a record button in Gmail and nothing else.